An Introduction to Primary Care Network Finances (2022)
Updated: Sep 20
1. Who is this blog for?
If you are a new Primary Care Network Clinical Director, whilst you do not have to know the technical process for raising claims, processing payments, reconciliation of accounts and addressing finance related queries, you should have an overview of what happens behind the scenes, and this is the purpose of this blog.
This resource will:
Provide you with seven key functions to support your primary care network’s financial management
Present a draft governance policy for you to edit and amend for your PCN
Remind you of what income streams will the network be managing in 22/23
Let you know which systems and portals your PCN will need access to
Give you a sample default diary to guide your PCN financial activities
A few words of acknowledgement
If you are fortunate enough to have a finance lead that organises and processes the network finances, CHERISH that person as they are a tremendous asset to your PCN. If you are the PCN Manager and are also responsible for the network claims and payments. Hats off to you! You are juggling a lot, and you are also a tremendous asset to your network.
2. What should financial management look like in my network?
The image below represents seven key functions that, as a minimum, are required to support the financial management of your network.
Start with familiarising yourself with the DES; our summary found here is a good starting point
Then book a meeting with those who currently manage the network finances, and they will get you up to speed
3. Financial Governance
Underpinning your financial management should be a set of governing principles agreed by your PCN.
These may include that the network will:
Operate as a not-for-profit entity
Establish and oversee proper and transparent financial management and accounting procedures
Maintain a sound system of financial governance and internal controls, including safeguards against fraud, error and poor practice
Ensure all funds are to be used for the purposes intended
Ensure all decisions are made for the benefit of the network and not as individual members
The networks accounts are an accurate and fair reflection of the business's finances and will be discussed in quarterly finance meetings
The PCN Finance Leads are XXXXX, and they are responsible for assuring the board of financial performance and probity/compliance
The authorised signatories for approving and paying invoices are XXXXXX
Financial variations will be escalated to the PCN financial at the earliest opportunity and brought to the next PCN Board
These are just ideas. It is for your PCN Board to decide.
If you would like to refresh your PCN financial governance, please click here to get your FREE PCN Governance template to edit and amend for your PCN. |
4. What income streams will the network be managing?
The core funding streams presented in the 22-23 specifications currently cover the following. (Please see pages 71 and 72 of the DES.) and to calculate your entitlements, please head over to https://www.gprota.net/pcn_calculator_2022.php
a) Clinical Director Payment
b) Core PCN Funding
c) Enhanced Access Payment
d) Care Home Premium
e) PCN Leadership and Management
f) Impact and investment funding
g) Additional Reimbursement Scheme
In the last financial year, you would have also seen:
a) PCN Development funding
b) The CD uplift
This list is not inclusive of every financial source your PCN may have, so please talk to your PCN finance lead or CCG if you are unsure of any payments.
5. What systems and portals will the PCN need?
The PCN will need access to:
a) The Primary Care Workforce Portal (The Additional Roles Reimbursement Portal Portal) https://www.primarycareworkforce.nhs.uk This platform is needed to process the claims associated with the people hired using your additional role reimbursement scheme.
b) Tradeshift - If you are based in a Federation, you may need this. https://nhssbs.support.tradeshift.com
To gain access to Tradeshift, you will need to contact your Clinical Commissioning Group to let them know you are the nominated service provider for the PCN, and they will organise access.
You will need this to process DES claims.
c) Finance software For example, Xero, Quickbooks or Sage. You will need to raise invoices and manage your PCN funds.
d) PCN Bank Account You will need to use your PCN bank account together with your finance software to manage your PCN funds and process payments. e) Your own PCN spreadsheet which should detail at a minimum
Income - See Section 5
Expenditure
Salaries
Extended access breakdown per practice
Care home allocations per practice
f) Calculating Quality Reporting Service (CQRS)
Here is a training guide.
DISCLAIMER: I tried to use this last year to track our Impact and Investment Fund, and for one reason or another, the information was not accurate, so… use it with caution.
6. Which systems process which payments?
Following on from the section above, the table below lists the systems you will need to process certain payments.
This list is not inclusive of every financial source your PCN may have, so please talk to your PCN finance lead or CCG if you are unsure of any payments and how they should be procesed.
Funding Stream | Funding Source | What is required to raise the invoice? | System /process |
PCN core fundings - (PCN Core funding, Clinical Director funding, Extended hours funding) | CCG | PO number required | Via Tradeshift |
IIF funding | CCG | PO number required | Via Tradeshift |
Leadership and Management funding | CCG | PO number required | Via Tradeshift |
PCN Development funding | CCG | PO number required | Via Tradeshift |
ARRs roles funding | CCG finance via Portal | Via Portal | Via DES Portal |
SPL funding | NHS England/PCSE | PO number required | Direct invoice |
CD Uplift funding | NHS England/PCSE | Unlike the payments above, this is a direct payment from the CCG | Direct payment |
7. Which payments happen when?
This will look slightly different in each PCN, but we have created a default diary of activities to support your productivity as a guide.
I know this is a lot, but this resource will provide enough information to support you to have a productive and detailed discussion regarding how your PCN finances are managed.
For those of you who require a deeper level of PCN Management support, our PCN Accelerator may just be what you need, check this out here.
DISCLAIMER: We endeavour to keep our blogs up to date and the information presented reflects our knowledge at the time of publishing
If you found this blog useful, you may also like;
Communicate the 22/23 PCN DES using this templateThe Role of the Clinical Lead
How to Negotiate Your Primary Care Network Services
The 2022/23 Network Contract Directed Enhanced Service Update
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Tara has an MBA in Healthcare Leadership and Management, is published in the London Journal of Primary Care, is the author of over 200 blogs and also hosts The Business of Healthcare Podcast.
Find out more about THC Primary Care at www.thcprimarycare.co.uk
And follow Tara on Twitter @THCPrimarycare
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